Floral display included, to match your chosen colour scheme (remains the Hotel’s property)
All prices include VATPrice per venue
Please discuss your requirements with one of our experienced wedding co-ordinators.
Minimum numbers do apply.
Prices include flowers for the ceremony room.
Situated in the heart of the Kent countryside this beautiful 18th century country house hotel with delightful grounds is the ideal venue for your special day. The hotel has recently been refurbished to the highest standard and is a superb venue for any wedding.
At Hadlow Manor Hotel we like to think that we are one of Kent’s premier wedding venues and, no matter what you require, we can help you to have the wedding of your dreams.
Our hotel has been hosting weddings for many years and is an approved premises for the solemnisation of Civil Marriages and Civil Partnerships.
Hadlow Manor is ideally situated for central Kent. We are 5 miles from Tonbridge, 10 miles from Maidstone and conveniently located for the M20, M25 and M26.
Hadlow Manor Hotel is the perfect traditional wedding venue in Kent. The elegant house now looks grander than it has done for many years and our beautiful grounds will ensure stunning backdrops for your photos. Your guests will enjoy the gardens and the country views from our delightful relaxed patios and we also can provide a marquee for the prettiest of ceremonies.
Each wedding is unique and our experienced team of professionals is dedicated to ensuring your day is planned to perfection. Our team will be on hand to assist in every aspect of your planning and to advise as much or as little as you require. Whether you are planning a small intimate wedding or a much larger celebration, our experienced staff will be able to help and can tailor your wedding day to your exact requirements.
Our wedding packages are designed with flexibility in mind so please feel free to discuss any additional items you may require. We are always happy to listen to your ideas and would be pleased to quote for any special menus or thoughts you may have.
Our warm welcome will guarantee that you and all your guests will have a day to remember at Hadlow Manor Hotel, the perfect wedding venue in Kent.
In these terms and conditions (“terms”) which apply to all bookings the expression “The Hotel “means Hadlow Manor Hotel, being a trading name of CQK Limited, company number 656763, of 79 Crossbrook Street, Cheshunt, Herts EN8 8LU and “the Client” means the person, firm or company booking the hotel.
1 Booking Confirmation
1.1 We can hold a date for 7 days only. To make a firm booking we will require your signed copy of this contract and a deposit will be required as per 5 below.
1.2 Any booking is provisional until the Hotel receives a signed Copy of these terms from the Client or written confirmation of the booking from the Client which will be deemed to be the Client’s acceptance of these terms.
1.3 Payment of the deposit will also be deemed acceptance of these terms.
2.1 Provisional minimum numbers will be required at the time of booking and the hotel’s minimum charge will be based on these numbers.
2.2 At least 28 days prior to arrival the Client will provide the Hotel with up to date guest numbers.
2.3 At least 14 days prior to arrival the Client must provide the Hotel with final guest numbers. The final charge to the Client will be calculated using this number or the actual number attending whichever is the greater, provided that the minimum charge is exceeded.
2.4 For conferences and meetings only, if giving at least 7 days notice the Client can reduce the original numbers by 10% without any charge. If there is a drop of more than 10%, the cancellation charges in 3 below will apply to the shortfall.
2.5 If the actual number attending a function is 90% or less of the final number booked, the Hotel may change the allocated function space.
2.6 When there is an evening buffet at weddings, 100% of additional evening guests must be catered for along with a minimum of 50% of the wedding breakfast guests.
3 Cancellation and Postponement
3.1 Cancellations or postponements of the event will result in the charges below becoming due. In each case the percentage charge is based on the estimated total cost of the booking. All cancellations must be made in writing.
More than 6 months: Deposit only
4 – 6 months: 30%
2 – 4 months: 50%
1 – 2 months: 70%
Less than 1 month: 90%
3.2 The Hotel will try to re-let the allocated conference or function space and any related bedrooms and a reduction in the cancellation charge may be made at the Hotel’s discretion.
3.3 In addition to the charges payable in Clause 3.1 the Client agrees to reimburse the Hotel for any costs incurred by it occurring from any consequential cancellation of the Hotel’s arrangements with third parties.
3.4 Clients will be subject to the cancellation charges in Clauses 8.2, 8.3 and 8.4 if bedrooms reserved by the booking are not taken up or cancelled.
3.5 A charge will be made for anticipated lost bar revenue.
4 Changes and Cancellation by the Hotel
4.1 The Hotel may cancel the booking at any time without liability to the Client if:
4.1.1 The Client is more than 28 days in arrears with payment to the Hotel.
4.1.2 The Client is unable to pay the debits as they fall due.
4.1.3 The Client or the Hotel becomes insolvent or in the case of an individual becomes subject to a bankruptcy petition.
4.1.4 If, in the sole discretion of the Hotel, the booking might damage the reputation of the Hotel. In these circumstances you will get any advance payments back, but the Hotel would not have any other liability.
4.1.5 Any part of the Hotel is closed or otherwise unavailable due to circumstances beyond the Hotel’s control.
5.1 For weddings 25% or £750 whichever is the greater. Full settlement of the balance will be required 14 days prior to the event.
For banquets/parties/events/functions 25% or £250 whichever is the greater. Full settlement of the balance will be required 14 days prior to the event.
For conferences and meetings a deposit of 25% will be required, with full settlement of the balance 14 days prior to the meeting date, unless credit facilities have been agreed.
5.2 In the event of cancellation by the Client any deposit paid will be non-refundable.
6 Prices and Payment
6.1 Prices quoted are subject to variation up to 12 weeks prior to arrival after which, except for variations due to Client requirements, they may only vary due to changes in Value Added Tax or other reasons outside the Hotel’s control in which case they will be notified to the Client.
6.2 The Client agrees to pay the Hotel in full for any additional food, beverage or other services requested by, or on behalf of, the Client.
6.3 Payment is by cash, cheque, bankers draft, BACS, on-line banking transfer or such credit cards as are recognised by the Hotel.
6.4 All sums payable under this agreement are due for payment on presentation of the invoice. For Clients having an approved credit account, payments should be made in sterling within 28 days of invoice date.
6.5 In the event of any query on part of the invoice, the Client must notify the Hotel within 7 days of the invoice date and must settle that part of the invoice not queried on the due date. The part queried (suitably adjusted where necessary) will be due as soon as the problem is resolved.
6.6 The Hotel reserves the right to charge interest at a rate of 1.5% per month or part thereof above bank base rate on any outstanding balance and reserves the right to charge all recovery costs.
6.7 The Hotel reserves the right to charge an additional amount should the Client wish to use the Hotel outside the agreed hours.
7.1 No wines, spirits, beers or food may be brought into the Hotel or its grounds by the Client, guests or representatives for consumption or sale on the premises without the express written consent of the Hotel and for which a charge may be made by the Hotel and indemnity forms required.
8 Bedroom Terms and Conditions
8.1 Check-in is from 2.00pm and access to bedroom accommodation cannot be guaranteed before 2.00pm on the day of your arrival. All residents should vacate their bedroom accommodation no later than 11.00am on the day of departure, otherwise a late check-out fee will be charged.
8.2 Our cancellation policy for a single reservation is before 12.00 noon on the day of arrival. Should a reservation be cancelled after 12.00 noon, the full bedroom charge will be incurred if the room is not re-let. The same cancellation policy applies for 2 bedrooms.
8.3 For the cancellation of between 3 and 10 bedrooms, we require 5 working days’ notice. Should a block of rooms be cancelled after this time, the full bedroom charge will be incurred for every room not re-let.
8.4 For the cancellation of more than 10 bedrooms, we require 10 working days’ notice. Should a block of rooms be cancelled after this time, the full bedroom charge will be incurred for every room not re-let.
8.5 All reservations must be guaranteed with a headed fax/letter/email or with a credit card. Reservations that are not guaranteed will be released by 12 noon on the day of arrival for re-letting. In the event of a ‘no-show’ of a guaranteed reservation, the full bedroom charge will be incurred.
8.6 Credit card details obtained at booking will act as a guarantee and be kept securely on file. Should any further charges arise for damages, smoking, or bar/restaurant dockets not put through, the credit card holder will be liable for payment.
9 Etiquette and Controls
9.1 The Hotel reserves the right to judge acceptable levels of noise or behaviour of the Client, guests or representatives and the Client shall take all necessary steps for corrective action. In the event of failure to comply with management requests, the Hotel reserves the right to terminate the booking or stop an event without being liable for any refund or compensation.
9.2 It is the Hotel’s policy not to discriminate on the grounds of race, colour, nationality, creed, sex, marital status, ethnic origin or disability. The Client, its guests and all subcontractors engaged by or on behalf of the Client are expected to adhere to this policy and the Hotel reserves the right without incurring any liability to the Client to remove from the Hotel any person or persons offending against this policy.
9.3 The Hotel and the events it hosts are subject to statutory controls including those relating to fire, licensing and entertainment and must be strictly observed by Clients and their guests and representatives. If for any reason an event is closed by an outside official source the Hotel will not be liable for compensation in any way.
9.4 The Hotel is a non-smoking area and should Clients, their guests or subcontractors smoke in bedrooms or any other area the full cost of cleaning will be charged, subject to a minimum £150 charge. A designated smoking area is available outside the Hotel.
9.5 The Hotel does not allow pets (unless guide dogs) and if a pet damages the Hotel the full cost of cleaning and repairing the rooms affected will be charged, subject to a minimum £150 charge.
9.6 Access will be available 30 minutes prior to the start time of the event. Any Client wishing to gain earlier access should contact the Events Office to see if this can be arranged.
10 Outside Services
10.1 Prior consent of the Hotel must be received for any entertainment or services contracted by the Client.
10.2 Prior consent of the Hotel must be received for any display to be fixed and all displays must comply with statutory codes and regulations.
11.1 Other than for death or personal injury caused by negligence the Hotel its manager and staff will not be liable for any loss, damage or expense to any person or thing however caused.
11.2 Unless the Hotel is liable under clause 11.1 the Client agrees to indemnify the Hotel from and against any and all liability and claims, costs, demands, proceedings and damages resulting or arising from the booked event or function, the Client, its guests and any outside contractors.
11.3 The Client is responsible for any damage caused to the Hotel or its property by any act default or neglect of the Client, its guests or subcontractors and shall pay to the Hotel on demand the amount required to make good or remedy any such damage. This includes bedrooms.
11.4 The Hotel cannot accept liability for any loss or damage to any property of the Client, their guests or subcontractors. Cloakrooms are provided for the convenience of customers but any goods are deposited at the owner’s risk and without any liability to the Hotel.
12.1 After all this you might well consider it worthwhile arranging some insurance. This can be done for a very small premium and can cover the cost of cancellation and other liabilities. The Hotel has details of one of these policies and will be happy to supply this on request. Any contract of insurance should be made by you direct with the insurance company.
13.1 This contract is non-assignable by the Client without prior written consent of the Hotel.
13.2 This contract will be interpreted in accordance with English Law and the Hotel and Client submit to the jurisdiction of the English courts.
If you are looking at Tunbridge Wells wedding venues to find somewhere that will provide you with the perfect wedding day, but one that won't break the bank, make sure you consider Hadlow Manor.
As well as offering cheap wedding venues in Kent, we can also provide great value deals on accommodation too.
For guests attending your wedding the following special rates will apply:
Friday & Saturday nights including full English breakfast in the Garden Room
Double / twin room £100
Family room £100 based on double occupancy (children over 10 breakfast supplement applies)
Additional children’s beds are available (where appropriate) £10 per head
Discounts are available throughout the year on select dates so please ask our events team who will be able to negotiate the best deal possible for you.
Please select one item from each course to create the same menu for all.
(Excludes vegetarians & guests with food allergies or those who require special diets)
(Discounts can be offered on certain dates of the year. Please speak to our wedding co-ordinator who can draft a competitive quote for you.)
Based on Evening Guests and 50 pct of Day GuestsAll prices include VATprice per head
Please choose one of the following options to accompany your Wedding Breakfast MenuAll prices include VAT (price per head)201320142015
Bucks Fizz on arrival plus top ups
Half a bottle of specially selected house red or white
A glass of house sparkling wine to toast
Pimms Punch on arrival plus top ups
Half a bottle of specially selected house red or white
A glass of house sparkling wine to toast
Two glasses of Bellini on arrival
Half a bottle of specially selected house red or white
A glass of house champagne to toast
Fruit juice on arrival plus top ups, plus fruit juice or
cordials throughout the meal.